Non-LC Speaker(s) for Student Groups

We welcome outside speakers, guests, and visitors to our campus. If your student organization is inviting outside (non-LC community member) speakers to an event, the student group must adhere to the following procedures:

• The names of outside speakers should be provided at least three weeks in advance of your event. Any exception to this rule must be approved by the Associate Dean of Student Affairs.
• The event must be advertised at least two weeks before the event.

At least 3 weeks before the event:

• Submit a room reservation and/or other requests to the Law Events Office with the names of the outside speaker(s). You must complete this form at least 3 weeks before the date of the event, but preferably at the beginning of the semester. This request will include info about reserved parking, parking permits, room set-up, technology needs, and food/beverages. Please note that submitting the request is not an approval of the event. Your event is not officially scheduled until you receive a confirmation email.
• If the previous was not completed in the appropriate timeline, you must submit speaker/event information to the Associate Dean of Student Affairs via email. Remember, this step is required before an event can be officially scheduled on campus. If the exemption to the timeline is approved, please forward the message to the Events Office and then you may submit a room reservation request.

At least 2 weeks before the event:

• Advertise the speaker/event through the law school’s announcements account (announce@lclark.edu). This is required. Also recommended is posting on the internal L&C Law calendar, class Facebook groups, and LiveWhale Events.

 

Except as discussed below, failure to comply with these requirements may result in denial of facilities for the event. Note that all room reservation requests made within 3 weeks of a requested speaker/event date must be approved by the Associate Dean of Student Affairs. (Note that it is unlikely that late requests will be approved, and no more than 1 late request per group/year can be approved.)

 

Alternative or Responsive Events

Students who wish to schedule an alternative event in response to an announced speaker
invited by another student group are not required to comply with the three-week time frame.
Students who wish to schedule an alternative event should contact their faculty advisor and the
Associate Dean of Student Affairs as soon as possible to request expedited processing of their
event. Unless extraordinary circumstances exist, students should initiate this process at least
one week before the event. Note, as well, that space may be limited or unavailable for
expedited requests.